Minutes of a meeting held on 22 March 2001
Present: Pat Noon (chair), Sue Clegg, Gail Downe, Margaret Oldroyd,
Julie Parry, Andrew Wale.
Apologies: Toby Bainton, Peter Guildford, Nicky Kershaw, Anne Murray,
Julia Munro
01/18 Minutes of the previous meeting
Minutes of the last meeting were confirmed with the addition of Sue Clegg to the list of apologies.
01/19 Matters arising from the minutes.
00/14 Deputies Email
Action: Sue Clegg to email lis-SCONUL to get names of "deputy" staff.
00/14 Occupational Standards Deferred to next agenda.
Action: GD
Action:SC
01/20 Publications
a) Working paper on staff structures
Andrew Wale was thanked for the template. It was agreed that structure charts should be requested from all SCONUL members and ACoS would see whether they might fit into a web template.
Action: Sue Clegg to email lis-SCONUL and request structure charts by the end of April, preferably with salary/grade lists accompanying the chart and any notes.b) Staff Development Policies working papers
Anne Murray has received 25 policies and is seeking more. This was felt to be a very high response rate.
Action: Sue Clegg to ask Anne Murray to write an introduction and to send all the policies electronically to Gail Downe who will do the covers and arrange publication. Pat Noon/Sue Clegg were willing to discuss any issues with Anne first. It was felt that some selection might be necessary (eg glossy versions, 33 page documents).
c) SCONUL newsletter article
Noted that Sue Clegg had been asked to write an article for SCONUL Newsletter on 'Organising an Event.' She will email a draft to the committee.
Action: SC
01/21 Staffing related issues and initiatives
No new information. To remain a standing item.01/22 SCONUL Award
Themes agreed for 2001: Staff induction and staff development for part time and weekend only staff.
Publicity agreed.
Action: Pat Noon to send out in next two weeks.
Noted that 2000 Award Winner Clare Barnes is coming to SCONUL conference to receive the award and do a presentation.
01/23 Organising an Event
Feedback all very positive.
Action: Sue Clegg to do final polishing and write an introduction. To be sent to Gail Downe for production as a SCONUL briefing paper. All SCONUL members to be given one free copy and then to buy further copies. It could also be publicised and sold to other organisations through arenas such as lis-link.
01/24 SCONUL Trainees
Concern re drop in applications and bursary successes. Pat Noon and Toby Bainton are attending the AHRB meeting.
Action: Pat Noon to contact library schools to see what experience they are happy to accept. (Eg Library assistant rather than SCONUL trainee).
Action: Pat Noon to contact the Library Association (Barbara Stratton) to get feedback on their monitoring of the scheme.
Action: Sue Clegg to put it on next agenda.
01/25 ILT
Margaret Oldroyd reported on discussions/exchanges with Sally Brown (ILT) and Kathy Ennis (LA). The LA is going to run an executive briefing in the autumn.
Action: Margaret Oldroyd to inform Task Force on Information Skills.
Associate Membership is now available at £49p.a.
Action: Margaret Oldroyd to email lis-SCONUL drawing their attention to this.
Noted that a librarian, Clare Connor from NEWI is now on the board of ILT.
01/26 Events
Management Suite
Action: Pat Noon to talk to Peter Guildford about producing a single sheet listing all the courses and their levels. This is to go out to anyone booking on any of the courses to try to avoid wrong people on wrong course. Also to go on ACOS web site.Introduction to Management Case studies
Action: Pat Noon to speak to Bob Hardwicke to get copies of existing case studies so we can add new examples that are relevant for converged areas.Training Together
Agreed that this was a successful event and would be run again whenever a topic was relevant.
Action: Pat Noon to ask Phil Sykes what theme he had.
Noted: Andrew Wale's suggestion that we might in future take a theme from the SCONUL award and involve winner.
Noted: Julie Parry would volunteer to organise it in 2002.
Action: Pat Noon to do summary note of the event purpose and organisation to date so we have a record even though representatives change.
Managing for Strategic change
24 confirmed, 7 on waiting list.
Volunteers to represent SCONUL ACoS sought for one of three dates:- June 6th registration, dinner 13/9 and project presentation 14/9. Pat Noon can attend but if anyone else would like to please say so. Pat Noon circulated the programme and c.v. for the new programme leader. Request was made for a good, interesting, provocative VC or Chief Librarian as an after dinner speaker in June or September.
Action: All to give Pat Noon ideas/responses.
Action: Sue Clegg to put on autumn agenda an item to consider reading the event as a series of one day modules.
01/27 HIMSS report
Pat Noon and Sue Clegg reported on the project, the January seminar and the next stage of interviews and surveys.01/28 UCISA
No report received.01/29 LA Draft Corporate Plan
Agreed to drop this until more concrete information was available on the proposals.01/30 SCONUL ACoS web pages
Gail Downe reported on the issues/problems and aims for the committee, SCONUL are seeking to provide more guidance and training, but committees need to tailor their own areas.
Action: Agreed to seek via lis-sconul a volunteer to be web editor for ACOS, subject to agreement by Julia Munro.
Action: Sue Clegg.
Action: Major item on next agenda. Sue Clegg to recirculate the original thoughts from the committee. Action: Gail Downe to send current instructions to Pat Noon.
01/31 Any other business
Membership
Noted: Andrew Wale had to present apologies for the June meeting and that this would therefore be his last meeting. The committee thanked Andrew for his valuable contribution to the committee.
Noted: Nicky Kershaw had resigned as the EB representative.
Action: Sue Clegg to get list from Toby of volunteers for ACOS to fill the vacancy.
Action: Sue Clegg to have an item on next agenda to review membership and dates.