The ODKB is a shared service for SCONUL members – a searchable database of job descriptions and organisational charts covering the SCONUL membership, allowing you to share and reuse information and resources quickly and easily. It will allow you to compare JDs for similar roles, including salary information, and to distinguish newly created or reviewed JDs. It will also allow you to review organisational structures for any participating member institution. It was developed by the SCONUL Organisational Development Strategy Group in response to requests for an easier and more efficient way to share information about these important aspects of our services.

The database sits behind the member login on our SCONUL Access website and can be viewed by any member of staff at a SCONUL institution library (i.e. those with a SCONUL Access website log in). The right to add (or remove) data is limited to those granted administration rights.

The ODKB will only be effective with your support and contributions. We are asking all members to take the time to load up their job descriptions and organisational charts.

How to use the ODKB

You can access the ODKB by visiting https://access.sconul.ac.uk/user/login, and log in using your Access website username and password. If you don’t have a SCONUL Access website login, please email sconul@sconul.ac.uk to request one.

Once logged in, ‘Knowledge Base’ will be visible in the top navigation menu, from there you can access job descriptions, department organisational charts and an Information for users section where you will find a user guide with further information about the ODKB.

Users who need to create/edit job descriptions and charts will need administration rights. Please email sconul@sconul.ac.uk to request this. Once granted, you’ll be able to create new job descriptions and charts and make changes to your institution’s entries. Users can either add job descriptions one-by-one or use the bulk upload function which should speed up the process if uploading a large number of job descriptions. We advise users to consult the user guide which can be found here before starting the upload process to make sure you have the needed information and files at hand.